CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE: Adopt a Resolution authorizing and directing the Acting City Manager to enter into a purchase agreement with Southwest Ford for the purchase of one Crew Cab Ton Truck. (PWD)

AGENDA DATE: 07/20/2015

ITEM#: 8B

DEPARTMENT: Public Works Department

DATE SUBMITTED: 06/09/2015

PREPARED BY: Tracie Lee, Assistant Public Works Director

SUBJECT: Purchase of Crew Cab Ton Truck for the Parks Division

EXHIBITS: Resolution, Bid Tabulation, Southwest Ford Bid, and Johnston Ford Bid.

APPROVAL:

 

EXPENSE REQUIRED: $28,407.24

AMOUNT BUDGETED: $36,000.00  (201-143-54503, Park Equipment)

APPROPRIATION REQUIRED: $0.00

SUMMARY: The Acting City Manager is requesting authorization to purchase one (1) Crew Cab Ton Truck in the amount of $28,407.24 from Southwest Ford.  The Public Works Department advertised in the Texarkana Gazette and solicited bids. Southwest Ford in Greenville, Texas submitted the lowest qualified bid (four bids were received).  Bids were rejected from Brian Toliver Ford and Elliott Ford because bids were submitted after the bid deadline (both were higher than Southwest Ford).

To fund the purchase, we propose to use $28,407.24 of the $51,000.00 in line item 201-143-54503, park equipment approved in the 2015 budget. 

BOARD ACTION: The City Manager and staff recommend board approval.

EMERGENCY CLAUSE: This item will be approved by a resolution; therefore, it will not need an emergency clause.

 

 

RESOLUTION NO. ______

 

WHEREAS, after proper advertisement a low bid was submitted by Southwest Ford in the amount of $28,407.24 for the purchase of one (1) crew Cab Ton Truck; and

WHEREAS, park equipment funds are budgeted and available for this purpose (line item 201-143-54503); and

WHEREAS, the Acting City Manager and staff recommend approval;

NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the City of Texarkana, Arkansas, that the Acting City Manager is hereby authorized carry out the purchase on the terms and conditions and from the funding source set forth above.

PASSED AND APPROVED this 20th day of July, 2015.

 

 

____________________________

Ruth Penney Bell, Mayor

ATTEST:

 

________________________________

Heather Soyars, City Clerk

 

APPROVED:

 

________________________________

George Matteson, City Attorney

 

 

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