CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE:  Adopt a Resolution authorizing the City Manager to execute a contract with Scott Equipment for the purchase of an excavator. (TWU)

AGENDA DATE:  November 6, 2017

ITEM#:  8

DEPARTMENT:  Texarkana Water Utilities

DATE SUBMITTED:  10/17/2017

PREPARED BY:  J.D. Phillips, P.E., Executive Director

SUBJECT:  Consider a resolution authorizing the City Manager to execute a contract for the purchase of an excavator, in an amount not to exceed $120,864.00, from Scott Equipment, 5401 Sanderson Lane, Texarkana, AR 71854.

EXHIBITS:  Resolution and Bid Tabulation.

APPROVAL TO PLACE THIS ITEM ON THE AGENDA:

 

EXPENSE REQUIRED:

AMOUNT BUDGETED:     

APPROPRIATION REQUIRED:     

SUMMARY: Bids were received Thursday, September 28, 2017 for an excavator.  Five (5) vendors picked up bid packages and six (6) bids were received from five (5) companies.  Scott Equipment was the apparent low bidder with a low bid of $120,864.00.  Four of the vendors met the bid specifications and one did not.  The lowest two bids were from Scott Equipment. Scott Equipment offers two different brands of excavators.  The bid of One Hundred Twenty Thousand Eight Hundred Sixty Four and 00/100 Dollars ($120,864) for the model CX145D Case Excavator exceeded the bid specifications over Scott Equipment’s lowest bid of One Hundred Thirteen Thousand Two Hundred Forty and 00/100 Dollars ($113,240.00) for a Kobelco SK140SR.  The Case CX145D offers a more extensive equipment warranty and higher horsepower rating that will reduce maintenance and repair cost for the City.  

 

The excavator will replace a 2006 John Deere 120C excavator with 7,712 hours, which was burnt beyond repair while relocating a water line for a street project at Lake Ridge and Ridge Row Circle.  The excavator was insured and Texarkana Water Utilities has received payment of One Hundred Fifteen Thousand Seven Hundred Sixty and 00/100 dollars ($115,760) from the Texas Municipal League for the replacement cost of the excavator. 

 

The Texarkana, Arkansas, portion of the difference Five Thousand One Hundred Four and 00/100 ($5,104.00) after the insurance payment is not to exceed One Thousand Nine Hundred One and 24/00 Dollars ($1,901.24).

 

 

BOARD ACTION:  Texarkana Water Utilities staff recommends approval of the bid; a bid tabulation sheet is attached.

 

RESOLUTION NO. ______

 

WHEREAS, after advertisement and evaluation of bids received for replacement of an excavator for Texarkana Water Utilities (TWU), it was determined that the bid by Scott Equipment of $120,864.00 for a CX145D Case Excavator best met and exceeded specifications (a second bid by Scott Equipment being determined to be for less suitable equipment was excluded and withdrawn); and

WHEREAS, the excavator will replace a 2006 John Deere 120C excavator with 7,712 hours that was damaged beyond repair while in use and for which TWU received payment of $115,760.00 from the Texas Municipal League for the replacement; and

            WHEREAS, after application of such insurance proceeds, the Texarkana, Arkansas, portion of the difference of $1,901.24; and

WHEREAS, the Board of Directors for Texarkana, Texas, has already approved the purchase and City Manager and staff recommend approval; 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the City of Texarkana, Arkansas, that the City Manager is authorized and directed to enter into a contract with Scott Equipment in the amount and for the purposes set forth above with funding from the sources so indicated. 

PASSED AND APPROVED this 6th day of November, 2017.

 

_____________________________

Ruth Penney Bell, Mayor

ATTEST:

 

________________________________

Heather Soyars, City Clerk

 

APPROVED:

 

________________________________

George M. Matteson, City Attorney

 

 

 


Bid Tabulation

 

Excavator

 

 

2:00 P.M. Thursday, September 28, 2017

 

 

 

 

Base Bid

1.

Riggs Catapillar – No Bond Included

2400 Trinity Blvd, Texarkana, AR 71854

$136,231.72

 

 

 

2.

Scott Equipment

5401 Sanderson Lane, Texarkana, AR 71854

$120,864.00

$113,240.00

 

 

 

3.

Romco Equipment Company

2116 E. Loop 281, Longview, TX 75605

$139,150.00

 

 

 

4.

Stribling Equipment

1800 Jim Walter Drive, Texarkana, AR 71854

$152,639.90

 

 

 

5.

Equipment Inc.

7408 Hampton Road, Texarkana, TX 75503

$128,050.42

 

 

 

Time First Bid Opened:

 

Number of Bidders:

 

Apparent Low Bidder:

 

 

2:00 P.M.

 

5

 

Scott Equipment