CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE:  Approval of Minutes of the rescheduled regular meeting December 5, 2017. (CCD)

AGENDA DATE:  December 18, 2017

ITEM#:  6

DEPARTMENT: City Clerk

DATE SUBMITTED: December 6, 2017

PREPARED BY:  Heather Soyars

SUBJECT:  Board meeting minutes.

EXHIBITS:  Minutes

APPROVAL: 

 

EXPENSE REQUIRED: $0.00

AMOUNT BUDGETED: $0.00

APPROPRIATION REQUIRED:  $0.00

SUMMARY:  Board meeting minutes.

BOARD ACTION:  The City Clerk recommends Board approval.

EMERGENCY CLAUSE:  No emergency clause is requested. 

 

 

 

RESCHEDULED REGULAR MEETING OF THE BOARD OF DIRECTORS

OF THE CITY OF TEXARKANA, ARKANSAS

DECEMBER 5, 2017

__________________________________

MEMBERS PRESENT:

The Board of Directors of the City of Texarkana, Arkansas, convened in rescheduled regular session at 6:00 PM on Tuesday, December 5, 2017.

ROLL CALL:

Mayor Ruth Penney Bell asked the Clerk to call the roll and the following Board Members were present:  Mayor Bell and Directors Tim Johnson, Laney J. Harris, Travis Odom, Terri Peavy and Linda Teeters.  Also present were City Manager Kenny Haskin, City Attorney George M. Matteson and City Clerk Heather Soyars.  Assistant Mayor Barbara Miner was absent.

Mayor Bell asked it be duly noted there was a quorum present for tonight’s meeting.

INVOCATION:

The invocation was given by Director Travis Odom.

PLEDGE OF ALLEGIANCE:

Director Travis Odom led everyone in the Pledge of Allegiance.

COMMENTS FROM THE MAYOR:

Welcome:

            Mayor Bell welcomed everyone to tonight’s meeting.

Christmas Parade:

Mayor Bell said the annual Christmas Parade was a wonderful community event with the Broad Street business owners decorating for the holidays.

PRESENTATION(S):

City Employee Service Awards:

Mayor Bell commented Tonja Peek, Scott Cupp and Robert Hearon were unable to attend tonight’s meeting and she would make sure they received their awards and pins.  Ms. Peek would have been recognized for 10 years of service with the Finance Department; Mr. Cupp for 15 years of service and Mr. Hearon for 25 years of service with Texarkana Water Utilities.  Mayor Bell thanked all the City employees for their service to the City and its citizens.

World War I Memorial Tree:

Mayor Bell presented the following proclamation to Texarkana Area Veterans Council Chairman Greg Beck:

A Texarkana, Arkansas Proclamation

 

“Arkansas World War I Commemoration Day”

 

December 15, 2017

WHEREAS, one hundred years ago, the world was engaged in a great combat, which President Wilson called a war “for democracy, for the right of those who submit to authority to have a voice in their own governments, for the rights and liberties of small nations . . . for peace and safety to all nations and [to] make the world itself at last free;” and

WHEREAS, the United States sent nearly two million men who formed nearly 50 combat divisions—some volunteered, some were drafted, but all fought “for honor, manhood, comrades, and adventure, but especially for duty;” and

WHEREAS, over 200,000 American Doughboys were wounded in combat, with some 53,000 dying of their wounds, including more than 2,000 Arkansans; and

WHEREAS, by the time the war was over, nearly 72,000 Arkansas Soldiers, Sailors, and Marines had fought on land, at sea, and in the skies in some of the fiercest fighting of the war to defend the people of France and Belgium; and

WHEREAS, to commemorate that service, we are today planting a memorial tree to honor the Arkansans who fought for others’ freedom and are adding a small amount of French soil to remind us of the connection between France and our country;

NOW, THEREFORE, I, Ruth Penny Bell, Mayor of Texarkana, Arkansas, do proclaim December 15, 2017, as

 

“Arkansas World War I Commemoration Day”

and call upon the people of Texarkana, Arkansas, to participate in this special observance with their fellow citizens and remember the Arkansans who served so bravely.

                        Signed by Mayor Ruth Penney Bell and attested by City Clerk.

FY2018 Budget:

            Finance Director TyRhonda Henderson gave a presentation of the FY2018 Budget.  She said this year the FY 2018 Budget was presented in summary format and this would reduce the number of budget appropriations throughout the year and it was easier to read and understand.  the General Fund was the primary operating fund of the City.  The primary revenue sources were property taxes, sales taxes, franchise fees and other general revenues.  General operations of the City were Administration, Finance, City Clerk, Board of Directors, Court, Probation, Police, Fire, Agencies, Animal Shelter and Federal JAG Grant.

            Ms. Henderson said the City’s major revenue sources were sales and other taxes.  These account for 48% of the total budgeted revenue.  There was no increase budgeted.

Another revenue source was Franchise Fees which account for 14% of budgeted revenue and would increase by 1%.  General property tax was another revenue source which accounted for 14% of budgeted revenue with a 3% increase budgeted.

            The Fund Balance had a recommendation of 60 days of expenditures in unrestricted fund balance.  Anything less than 60 days started to cause cash flow issues.  At the end of 2017, the estimated fund balance was $3 million with 57 days in expenditures.  $2.6 million was projected for the end of 2018, which would be 49 days of expenditures.

            Highlights of the General Fund were all departments cut expenditures by $604,000.  An additional 4% towards parity pay for Police and Fire would be implemented.  No COLA was proposed for all other employees.  The 2018 Franchise Fee Bond Issue would purchase capital assets for public safety: Police with 135 portable radios, and 60 mobile radios; and Fire with 1 quint ladder truck and 2 pumper trucks.

            Recommendations for the General Fund were to implement a 1 year hiring freeze with the possible savings of $300,000; and require departments to remove any unnecessary spending.  These recommendations could potentially increase the fund balance to 55 days of expenditures.

            Ms. Henderson said the Public Works Fund Budget Highlights for FY 2018 were $150,000 projected ending fund balance and other street projects.  She asked if anyone had any questions.

CONSENT AGENDA:

Director Harris requested the following items to be removed from the Consent Agenda: Item 7 – Approval of the Minutes of the regular meeting November 20, 2017 and Item 8 – Adopt a Resolution approving the FY2018 City Budget.

REGULAR AGENDA:

MINUTES:

            Director Harris asked why his comments during Citizen Communication at the November 20, 2017 Board meeting were not included in the minutes.

            City Clerk Heather Soyars said it was hard to hear during that portion of the meeting and the Clerk was only required to record the actions of the Board.

Director Johnson, seconded by Director Odom, moved to adopt the minutes.  The Clerk called the roll and the following vote resulted: Directors Johnson, Odom, Peavy, Teeters, and Bell voted aye.  Director Harris voted nay.  The Mayor declared the motion passed, as there were five ayes and one nay.

RESOLUTION NO. 2017-55:

Resolution No. 2017-55 was read in its entirety.  Said resolution approved the FY2018 City Budget.   

Director Harris asked several questions concerning the budget. 

Director Odom, seconded by Director Peavy, moved to adopt the resolution. The Clerk called the roll and the following vote resulted: Directors Johnson, Odom, Peavy, Teeters, and Bell voted aye.  Director Harris voted nay.  The Mayor declared the resolution passed, as there were five ayes and one nay.

 

 

ORDINANCE NO. 33-2017:

An ordinance was introduced to be entitled, “An Ordinance Concerning Assignment and Non-Assignment of the Rights and Obligations of 1894, LLC Under Ordinance No. 8-17; and for Other Purposes”.  Said ordinance would amend Ordinance No. 8-17 for the sale or transfer of the Grantee’s ownership interest in the residential units located at 215 Front Street and 105 Olive Street.   

Public Works Director Jeff Whitten said a request was made to amend Ordinance No. 8-17 that would allow David Peavy (1894, LLC), to sale or transfer ownership interest in the residential units in the building.  The Grantee retained the non-exclusive right and privilege to use and occupy the public right-of-way (ROW) for the operation of a commercial and residential building as specified in Ordinance No. 8-17.  The Grantee shall construct, erect, build, maintain and operate in, the above ground surface of a tract of land adjacent to 215 E. Front Street, Texarkana, Arkansas, consisting of Lots 18 thru 24 in Block 75 of the Original City Subdivision.  The said tract of land shall not exceed 28’ in width adjacent to the east property line of Lot 24 (along Olive Street), or 30’ in width adjacent to the south property line of Lots 18 thru 24 (along Front Street).  All improvements and the placement of other amenities made by Grantee shall require approval by the City of Texarkana, Public Works Department, Fire Department, Water Department, Historic District Commission, and any other Committees depending on the request.

Mayor Bell asked if any Board or audience member had any questions or comments concerning this item.  No one came forward.

The ordinance was read the third time in abbreviated form.

Director Odom made the motion to adopt the ordinance.  The motion was seconded by Director Johnson.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Teeters, and Bell voted aye.  Director Peavy abstained. The Mayor declared the ordinance adopted, as there were five ayes and one abstention.

ORDINANCE APPROVING RESIDENTIAL SOLID WASTE COLLECTION RATES – SECOND READING:

            Public Works Director Jeff Whitten said Richardson Waste II, Inc., submitted a letter to the City Manager on October 18, 2017, requesting a rate increase for the collection of residential solid waste in the amount of $1.00 per home per month, beginning January 2018.  The Solid Waste Committee met on November 9, 2017, to consider the rate increase and all the haulers attended (Richardson Waste II, Inc., Edmondson Trash Service and Waste Management).  The Solid Waste Committee recommended a rate increase of $2.00 be submitted to the Board of Directors for approval for calendar year 2018.  The rate increase included $1.00 to be allocated to Richardson Waste II, Inc., and Edmondson Trash Service and $1.00 to be allocated to the Texarkana Water Utilities Fund.

Mayor Bell asked if any Board or audience member had any questions or comments concerning this item.  No one came forward.

Director Johnson moved the ordinance be read in abbreviated form and the ordinance be placed on its second reading.  The motion was seconded by Director Odom.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the second time.

ORDINANCE NO. 34-2017:

An ordinance was introduced to be entitled, “An Ordinance Accepting the Annexation of Certain Territory to the City of Texarkana, Arkansas, Approving the Schedule of Services to be Extended to Said Area; Assigning Such to Wards and Zoning Districts and for Other Purposes.”.  Said ordinance approved a petition to annex a parcel of property and apply R-1 Rural residential zoning to the parcel of property located at 1262 S. Rondo Road.  

City Planner Mary Beck said the property owned by the Whiseants for their personal homestead was 83 acres more or less, and was bounded on two sides by the City Limits that were zoned for rural residential land use.  This location did not require an extension of City services as it lay between City Limits on Rondo Road within boundaries already served by emergency services.  The Planning Commission supported the R-1 Rural residential zoning as the most appropriate for this large family property that may have agricultural and livestock usage.  A roll call vote 5-0 for the recommended zoning was unopposed with two commissioners absent.

Mayor Bell asked if any Board or audience member had any questions or comments concerning this item.  No one came forward.

Director Harris moved the ordinance be read in abbreviated form and the ordinance be placed on its first reading.  The motion was seconded by Director Johnson.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the first time in abbreviated form.

Director Harris moved the ordinance be read in abbreviated form and the ordinance be placed on its second reading.  The motion was seconded by Director Odom.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the second time in abbreviated form.

Director Harris moved the ordinance be read in abbreviated form and the ordinance be placed on its third and final reading.  The motion was seconded by Director Teeters.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the third and final time in abbreviated form.

Director Johnson made the motion to adopt the ordinance.  The motion was seconded by Director Odom.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the ordinance adopted, as there were six ayes and no nays.

ORDINANCE NO. 35-2017:

An ordinance was introduced to be entitled, “An Ordinance Amending Ordinance No. K-286, as Amended: and for Other Purposes”.  Said ordinance would rezone property locate4d at 1206 Edwards Street from C-1 General Commercial to R-3 Low-density residential.   

City Planner Mary Beck said an application was made by David Morris to rezone a single lot that met the land use requirements for an R-3 Low-density residential zone from the existing commercial zone of C-1.  Mr. Morris intended to retro fit the existing building for a residence for his daughter.  No opposition had been received for this request.  The Planning Commission certified recommendation with a motion to approve by Commissioner Boots Thomas, seconded, by Vice Chairperson Dunn, and approved by a roll call vote of 5-0 with two absent. 

Mayor Bell asked if any Board or audience member had any questions or comments concerning this item.  No one came forward.

Director Harris moved the ordinance be read in abbreviated form and the ordinance be placed on its first reading.  The motion was seconded by Director Johnson.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the first time in abbreviated form.

Director Johnson moved the ordinance be read in abbreviated form and the ordinance be placed on its second reading.  The motion was seconded by Director Odom.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the second time in abbreviated form.

Director Teeters moved the ordinance be read in abbreviated form and the ordinance be placed on its third and final reading.  The motion was seconded by Director Odom.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the third time in abbreviated form.

Director Odom made the motion to adopt the ordinance.  The motion was seconded by Director Harris.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the ordinance adopted, as there were six ayes and no nays.

ORDINANCE GRANTING LIMITED FRANCHISE FOR LOCATION OF A RAILCARE ON FRONT STREET – FIRST AND SECOND READINGS:

An ordinance was introduced to be entitled, “An Ordinance Granting a Limited Franchise Agreement for 1894, LLC For Location of a Railcar in the Front Street Right-of-Way to Use and Occupy the Same for the Purpose of Operating a Coffee Shop and/or Restaurant; and for Other Purposes”. 

Public Works Director Jeff Whitten said David Peavy, through 1894, LLC wanted to place a railcar within the street right-of-way of Front Street to be utilized as a coffee house.

Mayor Bell asked if any Board or audience member had any questions or comments concerning this item.  No one came forward.

Director Odom moved the ordinance be read in abbreviated form and the ordinance be placed on its first reading.  The motion was seconded by Director Teeters.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the first time in abbreviated form.

Director Odom moved the ordinance be read in abbreviated form and the ordinance be placed on its second reading.  The motion was seconded by Director Teeters.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the motion carried, as there were six ayes and no nays.

The ordinance was read the second time in abbreviated form.

Director Harris said he would like to visit the proposed location of the railcar before adopting the ordinance.

CITIZEN COMMUNICATION:

            Mayor Bell asked if anyone in the audience would like to speak, on any subject up to a total of five minutes.

·         Director Harris asked why the City was charging a fee for Freedom of Information Act (FOIA) request without having a resolution or ordinance.

City Attorney George Matteson said state statutes allowed the City to charge fees for reproduction of FOIA request records.

            No one else came forward.

ADJOURNMENT:

Director Johnson, seconded by Director Odom, moved to adjourn the meeting.  The Clerk called the roll and the following vote resulted: Directors Harris, Johnson, Odom, Peavy, Teeters, and Bell voted aye.  The Mayor declared the meeting adjourned, as there were six ayes and no nays.

The meeting adjourned at 7:18 PM.

 

_______________________________

Ruth Penney Bell, Mayor

ATTEST:

 

_____________________________

Heather Soyars, City Clerk