CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE:  Adopt a Resolution authorizing the City Manager to enter into contracts with various suppliers for chemicals for water treatment for use at the Wright Patman Water Treatment Plant, Millwood Water Treatment Plant and wastewater treatment for use at the South Regional Wastewater Treatment Plant. (TWU)

AGENDA DATE:  August 6, 2018

ITEM#:  10

DEPARTMENT:  Texarkana Water Utilities

DATE SUBMITTED:  July 24, 2018

PREPARED BY:  J. D. Phillips, P.E., Executive Director

SUBJECT:  Resolution authorizing the City Manager to enter into contracts for Chemicals for Water and Wastewater

EXHIBITS:  Bid Sheet

APPROVAL:

EXPENSE REQUIRED: Not to exceed amount budgeted in FY 2018-2019 budget

AMOUNT BUDGETED: To be approved in FY 2018-2019 budget.

APPROPRIATION REQUIRED: None.

SUMMARY: Consider resolution authorizing the City Manager to enter into contracts with various suppliers for chemicals for water treatment for use at the Wright Patman Water Treatment Plant, Millwood Water Treatment Plant and wastewater treatment for use at the South Regional Wastewater Treatment Plant at the low bid price per unit shown on the attached bid tabulation sheet and in an aggregate amount not to exceed the amounts approved in the FY 2018-2019 budget.  Bids were received and opened at 2:00 PM, July 10, 2018, on the following chemicals for water and wastewater treatment: Sodium Chlorite, Sulphur Dioxide, Powdered Activated Carbon, HTH (100# containers), Caustic Soda (bulk), Liquid Chlorine, Aluminum Sulfate, Ortho-Polyphosphate, Anhydrous Ammonia, and Liquid Polymer.  The low bidders are listed on the attached bid sheet.  Two vendors, DPC Industries and Brenntag Southwest, tied on the bid for Sulphur Dioxide.  In accordance with the City of Texarkana, Texas, Purchasing Policy a coin toss determined the tie-breaker, which is Brenntag Southwest.  Two vendors, Harcros Chemicals, Inc. and Brenntag Southwest, tied on the bid for HTH.  In accordance with the City of Texarkana, Texas, Purchasing Policy a coin toss determined the tie-breaker, which is Brenntag Southwest.  The lowest bid received for Ortho-Polyphosphate was received from Brenntag Southwest, Inc.  However, Brenntag Southwest, Inc. is unable to meet the required specifications.  Shannon Chemical Corporation is the second lowest bidder.

BOARD ACTION: Recommendations are for the low bid price per unit, from the listed vendors as shown on the bid tabulation sheet, in an aggregate amount not to exceed the amount budgeted in the Texarkana Water Utilities, Departments 410, 420, 490, 520, 530 and 540 Operating Fund Budgets for FY 2018-2019.

 

TABULATION OF BIDS - JULY 10, 2018






FY 2018-2019 CHEMICAL BIDS













CHEMICAL PURCHASES PROJECTED FOR THE PERIOD OCTOBER 1, 2018 - SEPTEMBER 30, 2019

CHEMICAL

COMPANY

BID

FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Sodium Chlorite

Evoqua Water Technologies, Inc.

2650 Tallevast Road

Sarasota, FL.  34243

$.4989

cost per pound

$.4725

cost per pound

3

$.4989

$.5180

$.6876

1

21

Anhydrous

CHEMICAL

COMPANY

BID

FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Sulphur Dioxide

Brenntag Southwest, Inc.  610 Fisher Rd.

Longview, TX.  75604

$720.00

cost per ton

$720.00

cost per ton

2

$720.00

$720.00

1

21

 

CHEMICAL

COMPANY

BID FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Powdered Activated Carbon

Harcros Chemicals, Inc.

1011 Jack Wells Blvd.

Shreveport, LA.  71107

$1840.00

cost per ton

$1960.00

 cost per dry ton

3

$1840.00 $1940.00 $1980.00

2

21

 

CHEMICAL

COMPANY

BID FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

HTH (100# Containers)

Brenntag Southwest, Inc.  610 Fisher Rd.

Longview, TX.  75604

$139.00

cost per 100# tote

$133.00

per 100# tote

2

$139.00 $139.00

1

21

 

CHEMICAL

COMPANY

BID FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Caustic Soda (Bulk) Liquid Weight

Brenntag Southwest, Inc.  610 Fisher Rd.

Longview, TX.  75604

$.1845

cost per liquid pound

$.1495

cost per liquid pound

4

$.1845

$.1995

$.2063

$.2117

2

21

 

 

 

 

 

 

 

CHEMICAL

COMPANY

BID FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Liquid Chlorine

DPC Industries

15838 Brittain Ct.

Lindale, TX.  75771

$574.00

cost per ton

$.2670

cost per pound

2

$574.00

$680.00

1

21

 

 

 

 

 

 

 

CHEMICAL

COMPANY

BID FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Aluminum Sulfate

Chemtrade Chemicals

90 East Halsey Road

Parsippany, NJ.  07054

$179.00

cost per dry ton

$168.00
cost per ton

4

$179.00

$220.00

$356.25

$375.00

0

21

 

 

 

 

 

 

 

CHEMICAL

COMPANY

BID

FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Ortho-Polyphosphate   Drums

Shannon Chemical Corp.

P.O. Box 376

Malvern, PA 19355

$.5140

cost per pound

$.4748

cost per pound

4

$.5048

*$.5140

$.5500

$.6950

2

21

 

 

 

 

 

 

 

CHEMICAL

COMPANY

BID

FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Anhydrous Ammonia

Tanner Industries, Inc.

735 Davisville Rd.

Southampton, PA.

18966

$.8100

cost per pound

$.7900

cost per pound

1

$.8100

0

21

 

 

 

 

 

 

 

CHEMICAL

COMPANY

BID

FY 2019

COST

FY 2018

BIDS RECEIVED

REPS. PRESENT

BIDS REQUESTED

Liquid Polymer

Polydyne, Inc.

#1 Chemical Plant Rd.

Riceboro, GA.  31323

$1.14

cost per pound

$1.05

cost per pound

1

$1.14

1

21

 

 

*The lowest bid received for Ortho-Polyphosphate was received from Brenntag Southwest, Inc.  However, Brenntag Southwest, Inc. is unable to meet the required specifications.  Shannon Chemical Corporation is the second lowest bidder.
RESOLUTION NO. ______

WHEREAS, Texarkana Water Utilities advertised for bids for chemicals for water treatment for use at the Wright Patman Water Treatment Plant, Millwood Water Treatment Plant and wastewater treatment for use at the South Regional Wastewater Treatment Plant and the low bid price per unit is shown on the attached bid tabulation sheet; and

WHEREAS, the utility staff recommends acceptance of these bids, provided the aggregate amount does not exceed the amounts approved in the FY 2018-2019 budget; and

WHEREAS, the City Manager and staff recommend Board approval;

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Texarkana, Arkansas, that the City Manager is authorized to enter into contracts for the chemicals and with the suppliers for the corresponding low bids as specifically set forth on the attached tabulation, provided that the aggregate amounts do not exceed the amounts approved in the FY 2018-2019 budget. 

PASSED AND APPROVED this 6th day of August, 2018.

 

 

_____________________________

Ruth Penney Bell, Mayor

 

ATTEST:

 

________________________________

Jenny Narens, Deputy City Clerk

 

 

APPROVED:

 

________________________________

George M. Matteson, City Attorney