CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE:  Adopt a Resolution authorizing the City Manager to submit an application to the Arkansas Department of Parks and Tourism for a 2019 Arkansas State Parks Matching Grant under the Outdoor Recreation Grants Program, assisting in development of outdoor recreational facilities. (PWD)

 

AGENDA DATE: 08/06/2018

ITEM#:  8

DEPARTMENT:    Public Works Department

DATE SUBMITTED: 07/17/2018

 

PREPARED BY: Tracie Lee, Assistant Director of Public Works

 

SUBJECT: Submit Application for the 2019 Arkansas State Parks Matching Grant under the Outdoor Recreation Grants Programs. 

EXHIBITS: Resolution

 

APPROVAL:

EXPENSE REQUIRED: $0.00

AMOUNT BUDGETED: $0.00

APPROPRIATION REQUIRED:  $0.00

 SUMMARY:  Request of authorization from the Board of Directors for the City Manager to submit an application to the Arkansas Department of Parks and Tourism for a matching grant assisting in the development of outdoor recreational facilities for the City in the amount of $300,000.00 more or less.  The Parks Division held eight public hearings seeking input from the Citizens in May and July of 2018.  Based on this input we are proposing to make the following improvements: demolish the existing playground equipment, install two new playground systems, construct two canopy style shade covers over the existing concrete bleachers, install a security system with cameras and add picnic tables with umbrellas on the hill at Ermer Dansby Pondexter Sports Complex to better serve area residents, visitors to the area and those passing through Texarkana.  The revenue and expense for this project will be allocated in the 2019 budget.  With approval of this resolution, the City shall submit the application for a matching grant.

 

BOARD ACTION:

Staff recommends board approval.

 

RESOLUTION NO. ______

 

WHEREAS, the City of Texarkana, Arkansas, seeks to improve its recreation facilities and wishes to pursue grant funding assistance; and

WHEREAS, in order to obtain the funds necessary to develop and/or improve such recreation areas, it is necessary to obtain a 50/50 Matching Grant from the Arkansas Department of Parks and Tourism's Outdoor Recreation Grant Program; and

WHEREAS, the plans for such recreation areas have been prepared and the cost for implementing such plans has been established; and

WHEREAS, the binding agreement for the grant will obligate both parties to adhere to policies and procedures contained in the Land and Water Conservation Fund Grants Manual, including, but not limited to the following: the park areas defined by the project boundary map and submitted in the application must be used for outdoor recreation in perpetuity regardless of whether the property is bought or developed with matching grant funds; all present and future overhead utility lines within the project boundary must be routed away or placed underground; the project area must remain open and available for use by the public at all reasonable times of day and year; facilities may be reserved for special events, league play, et cetera, but cannot be reserved, leased, or assigned for exclusive use; and the project area must be kept clean and must be maintained and operated in a safe and healthy manner; and

WHEREAS, the Board of Directors are well aware and apprised of the above-mentioned project and will provide the local portion of the development cost of the entire project;

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Texarkana, Arkansas, that the City Manager is hereby authorized to submit an application to the Arkansas Department of Parks and Tourism for assistance in developing recreational facilities in the Ermer Dansby Pondexter Sports Complex in Texarkana, Arkansas.

 PASSED AND APPROVED this 6th day of August, 2018.

 

 

_____________________________

Ruth Penney Bell, Mayor

ATTEST:

 

________________________________

Jenny Narens, Deputy City Clerk

 

 

APPROVED:

 

________________________________

George M. Matteson, City Attorney