CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE: Adopt a Resolution authorizing and directing the City Manager to award a construction contract for Sanderson Lane road improvements to Contech Contractors, Inc. (PWD)

AGENDA DATE: 08/06/2018

ITEM#:  9

DEPARTMENT: Public Works Department

DATE SUBMITTED: 07/25/2018

PREPARED BY: Tracie Lee, Assistant Public Works Director

SUBJECT: Award a Construction Contract for Asphalt Overlaying of Sanderson Lane

EXHIBITS: Resolution, Bid Tabulation, Contech Contractors Bid, RBIS, LLC Bid, Cleve Batte Construction Bid, Hart Contractors Bid and TEC, Inc. Bid.

APPROVAL:

EXPENSE REQUIRED: $138,602.50

AMOUNT BUDGETED: $50,000.00

APPROPRIATION REQUIRED: $88,602.50 ($46,000.00 reallocate from 201-149-54350, $20,000.00 reallocated from 201-143-54503 and $22,602.50 from 201-141-53110)

SUMMARY Request for a resolution authorizing the City Manager to enter into a Construction Contract for Sanderson Lane road improvements to Contech Contractors, Inc. in the amount of $138,602.50. 

The bidding included the overlay/reconstruction/driveway tie-in of Sanderson Lane from McKinney Bayou Bridge to the Waste Water Treatment Plant Entry.

The appropriation required for this item will come from the below line items.

         $50,000.00 from 201-149-54293 Sanderson Lane Road Improvements

         $46,00.00 to be reallocated from 201-149-54350 Cherry Street Road Improvements 

         $20,000.00 to be reallocated from 201-143-54503 Park Equipment

         $22,602.50 to be reallocated from 201-141-53110 Materials Machine Equipment

With this resolution the Board of Directors will be authorizing $88,602.50 to be reallocated to Sanderson Lane from the Cherry Street Road Improvements, Park Equipment and Street Materials Machine/Equipment line items.

BOARD ACTION: The City Manager and staff recommend board approval.

EMERGENCY CLAUSE: This is a resolution; therefore, it does not need an emergency clause.

 

RESOLUTION NO. ______

            WHEREAS, upon advertisement, a low bid for improvements to Sanderson Lane (generally being the overlay, reconstruction, and driveway tie-in of Sanderson Lane from McKinney Bayou Bridge to the Waste Water Treatment Plant Entry) was submitted by Contech Contractors, Inc., in the amount of $138,602.50; and

WHEREAS, the appropriation for this item will come from the following:

         $50,000.00 from 201-149-54293 Sanderson Lane Road Improvements Budget

         $46,000.00 to be reallocated from 201-149-54350 - Cherry Street Road Improvements,

         $20,000.00 to be reallocated from 201-143-54503 - Park Equipment,

         $22,602.50 to be reallocated from 201-141-53110 - Materials Machine Equipment; and

WHEREAS, the City Manager and staff recommend approval; 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the City of Texarkana, Arkansas, that the City Manager is authorized and directed to enter into a contract with Contech Contractors, Inc., in the amount and for the purposes set forth above with funding from the sources and in the amounts so indicated. 

PASSED AND APPROVED this 6th day of August, 2018.

 

____________________________

                                                                                                    Ruth Penney-Bell, Mayor

ATTEST:

________________________________

Jenny Narens, Deputy City Clerk

 

APPROVED:

________________________________

George M. Matteson, City Attorney