CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE: Adopt a Resolution authorizing and directing the City Manager to award a construction contract for Hastings Crossing and William Greer Road Rehabilitation to Wiley Calhoon Company.  (PWD)

AGENDA DATE: 10/01/2018

ITEM#:  8 

DEPARTMENT: Public Works Department

DATE SUBMITTED: 09/19/2018

PREPARED BY: Tracie Lee, Assistant Public Works Director

SUBJECT: Award a Construction Contract for Hastings Crossing Road and William Greer Road Rehabilitation

EXHIBITS: Resolution and Bid Tabulation

APPROVAL:

http://arkagenda.txkusa.org/2018/08062018/08062018_html/item_9_08062018_pw_sanderson_lane_road_improvements_bid_award_files/image001.png

EXPENSE REQUIRED: $87,300.00

AMOUNT BUDGETED: $100,000.00

APPROPRIATION REQUIRED: $0.00

SUMMARY:  Request for a resolution authorizing the City Manager to enter into a Construction Contract for Hastings Crossing Road and William
Greer Road Rehabilitation to Wiley Calhoon Company in the amount of $87,300.00. 

The bidding included the installing 2 asphalt surface (Type II), installation of prime coat (0.15 GAL/SY) and mobilization.  A deductive alternate to remove installation of prime coat was included in the bid package. Public Works Director recommends awarding the base bid in the amount of $87,300.00.

The appropriation required for this item will come from the below line items.

201-149-54349 $40,000.00

201-149-54307 $18,000.00

201-141-51010 $40,000.00 (salary cost savings reimbursed from other grants)

201-143-54503 $2,000.00

With this resolution the Board of Directors will be authorizing the City Manager to award the contract to Wiley Calhoon Company in the amount of $87,300.00

BOARD ACTION: The City Manager and staff recommend board approval.

EMERGENCY CLAUSE: This is a resolution; therefore, it does not need an emergency clause.

 

RESOLUTION NO. ______

            WHEREAS, upon advertisement, a low bid for the Hastings Crossing Road and William Greer Road Rehabilitation project was submitted by Wiley Calhoon Company in the amount of $87,300.00; and

            WHEREAS, the low bid described above represents the base bid; and 

WHEREAS, amounts sufficient for such project have previously been budgeted; and

WHEREAS, the City Manager and staff recommend approval; 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Directors of the City of Texarkana, Arkansas, that the City Manager is authorized and directed to enter into a contract with Wiley Calhoon Company in the amount and for the purposes set forth above.   

PASSED AND APPROVED this 1st day of October, 2018.

 

____________________________

                                                                                                    Ruth Penney Bell, Mayor

 

ATTEST:

________________________________

Heather Soyars, City Clerk

 

 

APPROVED:

________________________________

George M. Matteson, City Attorney