CITY OF TEXARKANA, AR

REQUEST FOR BOARD ACTION

 

AGENDA TITLE:  Adopt a Resolution authorizing the City Manager to enter into a contract for the Millwood Water Treatment Plant - Valve Replacement Project. (TWU)

AGENDA DATE:  October 15, 2018

ITEM#:  7

DEPARTMENT:  Texarkana Water Utilities

DATE SUBMITTED:  September 28, 2018

PREPARED BY:  J.D. Phillips, P.E., Executive Director

SUBJECT:  Resolution authorizing the City Manager to enter into a contract for the Millwood WTP - Valve Replacement Project in an amount with the Arkansas portion not to exceed $87,455.63 and the total amount not to exceed $235,159.00.

EXHIBITS:  Bid Summary ATTH 01

                       Bid Tabulation ATTH 02

APPROVAL:

EXPENSE REQUIRED: $87,455.63

AMOUNT BUDGETED: $385,000.00

APPROPRIATION REQUIRED: $87,455.63

SUMMARY: Bids were received Tuesday, September 25, 2018, for the Millwood WTP – Valve Replacement Project. Eight (8) contractors picked up bid packages for the project and five (5) contractors bid on the project. MVA Services of Quinlan, Texas, was the apparent low bidder with a low Base Bid of $235,159.00. This project consists of removing and replacing the valves and actuators associated with Filter Basins #5 & #6 and the associated air piping with each valve at the Millwood Water Treatment Plant located in Ashdown, Arkansas.  This project is budgeted in the Utility’s 2018-2019 Budget in the Millwood Water Treatment Plant Depreciation Fund at $385,000. Utility staff recommends approval.

BOARD ACTION:  The City Manager and staff recommend board approval

EMERGENCY CLAUSE:  None needed

 

 

RESOLUTION NO. ______

WHEREAS, upon advertisement for the Millwood Water Treatment Plant Valve Replacement Project, a low bid of $235,159.00, was submitted by MVA Services; and

WHEREAS, the Arkansas portion of such expense is $87,455.63; and

WHEREAS, the project is budgeted in the Utility’s 2018-2019 Budget in the Millwood Water Treatment Plant Depreciation Fund; and

WHEREAS, the City Manager, Utility staff and City Staff recommend approval;

NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of the City of Texarkana, Arkansas, that the City Manager is authorized to enter into a contract for the services and in the amounts set forth above provided the Arkansas share of the same does not exceed $87,455.63.

PASSED AND APPROVED this 15th day of October, 2018.

 

 

_____________________________

Ruth Penney Bell, Mayor

 

ATTEST:

 

 

________________________________

Heather Soyars, City Clerk

 

 

APPROVED:

 

 

________________________________

George M. Matteson, City Attorney

 

 

 

 


 

ATTH 01

 

Bid Summary

 

MILLWOOD WTP

VALVE REPLACEMENT

Project 61/62-000-135112-A/T131805

 

 

2:00 P.M. Tuesday, September 25, 2018

 

 

 

 

Base Bid

 

1.

TEC

Texarkana, Texas

 

$340,073.94

2.

RBIS, LLC

Texarkana, Arkansas

 

$329,895.00

3.

Four Thirteen, Inc.

Texarkana, Texas

 

$326,400.00

4.

J. S. Haren Company

Athens, Texas

 

$259,000.00

5.

MVA Services

Quinian, Texas

 

$235,159.00

 

Time First Bid Opened:

 

Number of Bidders:

 

Apparent Low Bidder:       

2:00 P.M.

 

Five

 

MVA Services